You ran the draft. Here's everything that ran itself.

Sarah finds your public registration link, fills out one form, and pays the tryout fee — money lands in your Stripe account. She instantly gets a confirmation with a QR code for tryout day.

Bay Breeze Volleyball <offers@volleyhq.app> → sarah.chen@example.com

Sent automatically · the moment a parent registers

Maya is registered for Bay Breeze 2027 Season Tryouts — save your check-in QR

Hi Sarah,

You're all set — Maya's spot at Bay Breeze 2027 Season Tryouts is confirmed.

When: Saturday, Nov 7 · 9:00 AM Where: Bayside Sports Complex — Court 3

Maya's schedule: 16U session · Court 3 · 9:00 AM – 12:00 PM

On tryout day: show this QR code at check-in. One scan marks Maya present — no line, no paperwork.

We'll send more details as the date gets closer.

See you on the court, Bay Breeze Volleyball

That QR code is real — scan it with your phone to see VolleyHQ pricing.

At the gym, staff scan Sarah's QR code: Maya is marked present, assigned tryout number A01, and photographed for the draft board — in about 30 seconds per athlete.

Coaches build shared watch lists, rate athletes, declare 15-minute intent locks, and send offers — all tier-aware so your top team picks clean. ← You just did this part.

The moment a coach clicks Send offer, a four-step cadence arms itself. Nobody at the club follows up; the system does. And the cadence is yours to customize — set each follow-up to whatever timing fits your club (+1 day, +3 days, a week out) and write your own script for every message in the sequence.

If the family accepts at any point, the rest of the cadence cancels itself. If they don't, the spot releases back to your draft board automatically.

She clicks the button, pays the $350 deposit (if your club takes deposits) through Stripe, and Maya's spot is locked. This is the page she lands on:

The acceptance email's magic link drops Sarah into a guided checklist — waiver e-signature, USAV/AAU card upload, season balance, uniform sizing, and the parent-meeting RSVP — one step at a time, like a Stripe checkout. Directors can add as many steps as they'd like, with the customization and flexibility that works for their onboarding process.

If onboarding tasks go a day past due, the system nudges — once per family, with a count of what's left. Directors never write the chasing email again.

Deposits collect at acceptance. Season balances run as lump sum or 3/6-month installment plans with bank-linked auto-charge on due dates. Every charge sends a receipt; every failure gets retried and surfaced. Funds settle straight to the club's Stripe account.