Everything your club runs on. In one place.
VolleyHQ runs the whole club — a fantasy-draft-style tryout room, season and roster management, family accounts, a staff hub, and a director dashboard that ties it all together. One login replaces the spreadsheets, group texts, and half-dozen tools.
$1 for your first 4 weeks, then $199 every 4 weeks (or $1,990/year). No platform fees, unlimited coaches and athletes.
- Tryout → roster
- in one draft room
- Dues & plans
- on your own Stripe
- Unlimited
- coaches & athletes
- 0%
- platform fee
What you get
Like hiring a full-time Assistant Director at a fraction of the cost.
VolleyHQ replaces the Google Forms + Venmo + group-text + spreadsheet stack with a single system your directors, coaches, and families all log into — with battle-tested processes that help your club run like a machine.
Works with what your club already uses
Stripe
your own account, your own money
Google/iCal
team schedules sync straight to your phone
Email Broadcasts
build your list and send targeted emails
Forms
registrations, applications, or whatever you need
Logistics
travel parties, flight/hotel details
Facilities
manage contracts, resources, and schedule your season
Why VolleyHQ exists
We got tired of running a club out of a spreadsheet.
Club volleyball runs on tryout chaos, roster politics, and dues nobody wants to chase. The software that exists treats a club like a generic “league,” so directors end up stitching together forms, payment apps, group texts, and a folder of spreadsheets that only one person understands.
VolleyHQ was built the other way around: inside a working club, during real tryouts, by the people doing the job. The draft room came from a director with too many athletes and not enough spots. The payment plans came from families who needed them. The check-in desk came from a gym floor at 7am.
The result is one system that handles the whole arc — registration through tryouts, team selection, dues, communication, and the season itself — without asking your staff to learn five tools.
Built in a real club
Every feature shipped because a director, coach, or parent hit the problem during a live season — not from a roadmap workshop.
Money stays yours
Dues, deposits, and payment plans run on your own Stripe account. No platform fee, no per-transaction cut.
One system, three audiences
Directors, coaches, and families each get a hub built for what they actually do — sharing one source of truth.
Made for volleyball
USAV age brackets, JVA waiver reporting, and region memberships are built in — not bolted on as custom fields in a generic league tool.
Who it's for
Three audiences, one source of truth.
Everyone in your club sees the same season — filtered to what they actually need to do about it.
Directors
Run the club, not the paperwork
- Draft room that turns a tryout into signed rosters
- Revenue, outstanding dues, and costs on one dashboard
- Refunds, credits, and payment plans without a spreadsheet
Coaches
Your teams and sessions in one place
- Claim open coaching sessions and track your payouts
- Rosters, positions, and player notes on your phone
- Practice and tournament schedules that sync to your calendar
Families
One login for the whole season
- Register, sign documents, and pay dues in one flow
- Payment plans with automatic charges — no chasing
- Schedules, carpools, and club news without the group text
FAQ
Questions clubs ask.
Do I pay per coach, per athlete, or per team?
No. One subscription covers your whole club — unlimited coaches, athletes, teams, and seasons. There's no platform fee and no per-transaction cut: you connect your own Stripe account and keep 100% of what families pay, minus only Stripe's standard processing fee.
Is there a platform fee on payments?
No. Unlike most club-management software, VolleyHQ takes no platform fee and no cut of your transactions. You connect your own Stripe account, so every dollar a family pays goes straight to you — minus only Stripe's standard processing fee, which goes to Stripe, not us.
What does it cost, and when does billing start?
Your first 4 weeks are $1. After that it’s $199 every 4 weeks, or $1,990 per year. Any club can sign up, and you can cancel anytime.
Is there a contract or minimum commitment?
No contract. The 4-week plan cancels at the end of the current 4-week cycle; annual cancels at the end of the year you paid for. We don't lock you in — if VolleyHQ isn't earning its keep, leave.
Can families pay dues over time?
Yes. Offer pay-in-full, 3- or 6-month plans, or a custom cadence per family. Installments auto-charge a saved bank account or card, failed charges surface for retry, and financial aid or director grants reduce what a family owes before the plan is built.
What happens to our data if we leave?
It's yours. Rosters, registrations, and payment history export, and your Stripe account — where the money actually lives — was never ours to begin with.
Still deciding? Walk the live demo — it's a real club's worth of sample data, no signup.