The full tryout journey
A season at Bay Breeze Volleyball, start to finish
Follow one athlete — Maya Chen — from the moment her mom finds the registration link to the day her name is on a finished roster with dues collected, uniform sized, and every contact one export away. Every screen below is what Bay Breeze Volleyball would actually see.
1Weeks before tryouts
Athletes register themselves — no accounts, no spreadsheets
- ✓A parent opens your public link, fills one form, and pays the tryout fee through your Stripe.
- ✓The birthday picker sorts every athlete into their USAV age group automatically — real cohort-chart math, no parent guessing their division. Try it: change the birthdate in the form.
- ✓An account is provisioned automatically — email and phone, no password to invent.
- ✓Siblings, returning families, and admin codes are all handled; duplicates are caught by email.
- ✓Every registration lands in your dashboard the second it happens, with fee status attached.
Bay Breeze Volleyball — 2027 Season Tryouts
Parent / guardian
2Staff setup
Invite your coaches; they arrive ready to evaluate
- ✓One invite per coach — they accept by email and land scoped to exactly their teams.
- ✓Coaches see the athletes, positions, and evaluation tools; money and settings stay admin-only.
- ✓Star ratings and notes sync live into the draft room, so evaluations are never on paper.
Bay Breeze Volleyball → jordan.reyes@example.com
You're invited to coach 16-1 at Bay Breeze Volleyball
Accept to get your roster, tryout evaluations, and team calendar.
Accept invitationCoach Jordan Reyes · 16-1
Evaluating3Tryout morning
Check-in that keeps the line moving — and builds the athlete profile
- ✓Families show the QR from their confirmation email — one scan marks them present.
- ✓The desk screen searches by name, hands out tryout numbers, and flags unpaid fees.
- ✓Capture the profile right at the desk: snap a headshot, record vertical touch, throw velocity off the radar gun — try typing in the measurement fields.
- ✓Measure whatever YOUR tryout cares about — add custom fields like approach touch or serve speed, and every number follows the athlete into the draft room.
- ✓Walk-ups are added on the spot in thirty seconds, payment included.
Tryout check-in · 16U session
4After the last whistle
The draft room: every coach, one board, zero chaos
- ✓Watch lists, star ratings, and per-team boards — every coach drafts from the same data.
- ✓Conflicts surface instantly when two teams want the same athlete.
- ✓Assign a roster spot and the offer is one click away — with caps so you never over-offer.
Draft room
5The moment you click Send
Offers, reminders, and follow-ups send themselves
- ✓The offer email goes out instantly with a personal accept link and a 72-hour expiry.
- ✓Reminders at 24 and 48 hours — automatically, only to families who haven’t answered.
- ✓Accepted? The welcome email with the onboarding checklist goes out without you touching anything.
Bay Breeze Volleyball → sarah.chen@example.com
The moment you click SendMaya made 16-1 🏐 — accept her spot
Accept link · 72-hour expiry · deposit due at acceptance
Bay Breeze Volleyball → sarah.chen@example.com
+24h, only if unansweredReminder: Maya's 16-1 offer expires in 48 hours
Automatic — you never chase a family by hand
Bay Breeze Volleyball → sarah.chen@example.com
The moment they acceptWelcome to 16-1! Here's Maya's onboarding checklist
Deposit received · checklist link · dues plan setup
Copy is editable per club — these are the defaults.
6The family's side
One checklist takes a family from offer to rostered
- ✓Accept and sign in one step; the deposit is collected on the same page.
- ✓Dues set up as pay-in-full or an installment plan — charged automatically on schedule.
- ✓Uniform sizing, USAV number, and photos are checklist tasks, not email threads.
- ✓You watch completion roll up per team — and see exactly who is stuck on what.
Maya Chen · 16-1 onboarding
3 of 5 complete
Installments charge automatically — the club never sends a payment chase again.
7Season ready
The finished team page — money, uniforms, contacts, done
- ✓The roster with jersey numbers, positions, and each family’s payment status at a glance.
- ✓Uniform sheet aggregated from the sizing tasks — export and send to your vendor.
- ✓Contact export for team apps and carpools; coaches get their rosters automatically.
- ✓Installments keep collecting all season; refunds and adjustments are two clicks.
Bay Breeze Volleyball 16-1 · 12 rostered
Season dues
$28,400 of $33,600 collected
Uniform sheet
12 sized · Jersey S×2 M×7 L×3
That's one athlete's journey. Now imagine all 96 of them.
Everything you just scrolled through is live product, not a mock-up roadmap. Run the interactive draft room, or talk to us about bringing Bay Breeze Volleyball onto VolleyHQ.