VolleyHQ voice assistant
Your club phone, answered every time.
One AI assistant answers your club’s phone line and the chat in your family app. It knows your programs, prices and schedule, texts parents the right links, and hands off to your staff when a question needs a person.
Try it now. Press “Start voice demo” and talk to a real club assistant, the same one parents hear when they call.
Ready when you are
You're calling the demo club for Bay to Bay. Ask about programs, prices, the schedule or tryouts. Uses your microphone; calls end after 10 minutes.
One assistant, two front doors
Wherever parents reach out, the same assistant answers.
Your club phone line
Parents call your club’s line. The assistant picks up, talks like a person, and knows your club.
- Answers questions about programs, prices, schedules and tryouts
- Texts the caller booking links for the programs they asked about
- Walks them through fixing an account issue, and texts the Help Center guide if they say yes
- Gives your staff contact when a question needs a person
Chat and Talk inside your app
Families tap the orb in the family portal or on your registration pages to type or talk.
- Signed-in parents get answers about their own account: balance, schedule, registrations, passes and onboarding
- Takes the family straight to the right page, like My bookings or a program’s sign-up
- The conversation carries over as they move from the portal to registration, even mid-call
- Also lives on your Support page, with the same conversation history
Why clubs turn it on
Fewer missed calls. More families signed up.
Most of what parents call about already lives in VolleyHQ. The assistant gives them that answer right away, so your staff can spend their time on the conversations that need them.
Every call answered
Evenings, weekends, tournament days. The questions parents ask most get answered right away instead of going to voicemail.
Calls turn into leads
For a new family, the assistant asks the same questions as your website quiz, takes their email and sends them their athlete’s volleyball plan. Your staff get the new-lead email.
Real answers from your real data
It reads your live programs, prices, schedule, events, open spots and help articles. Change a price in VolleyHQ and the assistant knows.
Hands off instead of guessing
If it can’t find the answer in your club’s information, it says so and points the parent to your staff, rather than making something up.
What a call sounds like
Short, friendly, and it gets the parent where they’re going.
An example. The assistant answers from your club’s own programs and schedule.
You stay in charge
Your rules, your knowledge, every conversation on record.
Club rules
Write your own standing instructions in plain English, like “We are a boys-only club. Say so up front if anyone asks about girls programs.”
Knowledge you control
Quick answers and Help Center articles are what it quotes. Teach it a better answer from any conversation in one click.
Every conversation, reviewable
Transcripts, top questions, hand-offs, and the answers parents marked “Not helpful”, all in your dashboard.
It can’t change anything
The assistant reads; it doesn’t charge cards, cancel bookings or edit accounts. It only texts the number a call came from, and at most three times an hour.
Private by design
Each club’s assistant sees only that club’s data. A call that looked up a family’s own account is kept without its transcript.
Sounds like your front desk
A relaxed, conversational voice that keeps answers short and doesn’t end every reply with “Is there anything else I can help you with?”
Pricing
Part of VolleyHQ Pro.
The voice assistant comes with VolleyHQ Pro, the VolleyHQ plan with every AI feature, including the Athletic Department.
VolleyHQ Pro
$349every 4 weeks
$199 VolleyHQ plan + $150 for VolleyHQ Pro
- Voice assistant on your club phone line and the Talk button in your app
- 500 voice minutes every 4 weeks, then $0.15 a minute
- The Athletic Department: eight AI offices on your dashboard
- Everything in VolleyHQ, with no platform fee on payments
Already on VolleyHQ?
Upgrade to VolleyHQ Pro from your dashboard. It's added to your plan as one charge: $150 every 4 weeks, or $1,500 a year on the yearly plan. Cancel any time.
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Common questions
Where does it get its answers?
From your club’s information in VolleyHQ: programs, prices, the schedule, events, open spots, your quick answers and your Help Center, plus VolleyHQ’s own family guides. Nothing outside that.
What happens when it doesn’t know?
It tells the parent it doesn’t have that answer and gives them your club’s contact, instead of guessing. You can see every hand-off in your dashboard and teach it the answer for next time.
Can it see a family’s account?
Only for a parent signed in to your family portal, and only their own: balance, schedule, registrations, passes and onboarding. It can read those, not change them.
Is the in-app chat the same assistant as the phone?
Yes. One assistant, with the same knowledge and the same club rules, whether a parent calls, types or taps Talk.
Let the assistant take the next call.
It runs on the club information you already keep in VolleyHQ, so there’s no separate script to write.